THE S.O.S. GOAL AND S.O.S TEAM JOB DESCRIPTION of Team Scribe

The Team Scribe serves as one of the administrative staff assisting the Field Director. He is trained by the corresponding Chief Scribe with regards to procedures, systems and policies to be implemented. Corre­spondingly, he oversees and coordinates the functions of the squad scribes. Many of the functions of the Team Scribe concern the field work of the SOS team members. It is important that each volunteer is familiar with his responsibilities and the systems he will implement.

RESPONSIBLE TO: Field Director and Area/Chief Scribe

RESPONSIBILITIES DURING TRAINING:

1. Will likewise serve as supplies officer for the team.
2. Attend training conducted by Chief Scribe.
3. Receive TEAM SCRIBE’S FOLDER & familiarize self with its content.
4. Receive from Chief Scribe all supplies listed in the `Scribe's Checklist'
5. Guard the transport of said supplies to target place.
6. During training, pay careful attention to the roles of the team scribe.

RESPONSIBILITIES ON FIELD:

1. Serve as secretary to the FD. Check attendance and take down notes during meetings.
2. Supply the following with:
   1. FD - information about volunteers, forms needed, daily update of field work results.
   2. Team Trainer – relevant information from reports that will help trainer plan for the equipping sessions.
   3. Squad Operations Officer - copies of permits for SOS to operate in target place.
   4. Squad members - supplies such as forms, tracts, etc, as needed only.
3. Record results of work - EVERYDAY, with the help of the squad scribes, transfer all relevant data from volunteers' notebooks to the IPR forms. Oversee the work of squad scribes. Bring to their attention any instructions that will improve the logging of results in the IPR forms.
4. Post the `SUMMARY OF CONVERTS' PROGRESS charts for each squad. See to it that squad scribes UPDATE them daily.
5. Designate an area of the camp to be the office, and there:
   1. Design an information and communication corner.
   2. Make supplies and office equipment available.
   3. Post all materials to be posted- see Table of Contents of Folder.
6. Keep a diary of main events as the field work progresses based on reports of squad scribes. Regularly provide Communication OIC with data to report.
7. Prepare all certificates for distribution during Grand Opening Service: Church Birth, Water Baptism, SOS Participation and Child Dedication Certificates (if any). GET THE SERVICES OF A VOLUNTEER WITH A GOOD HAND­WRITING.
8. Consolidating Functions: (Refer to `Consolidate Activities).
   1. Lead squad scribes in evaluating IPR forms and help FD in preparing his reports.
   2. Arrange IPR forms in most useful way and assign IPR numbers on each form.
   3. Prepare all reports and document to be turned over to PW (refer to FD report to PW).
9. Perform other related functions assigned by FD.

During turnover of supplies by the registrar and Chief Supplies Officer, the Team scribe must check the contents of his folder and box/es of supplies for the field work.

TEAM SCRIBE’S FOLDER CONTENTS
TEAM DOCUMENTS AND RECORDS

[_] Copy of Official List of Team Members from Registrar
[_] Permits
[_] Volunteers' Data Sheets (from Registrar)
[_] Volunteer's Profiles (from Area Scribe)
[_] Volunteers Corrected Testimonies (from Area Scribe)

CERTIFICATES AND REPORT FORMS FOR LATER USE
[_] Volunteers' Certificates of Participation
[_] Baptismal Certificates (for baptized converts)
[_] Church Birthday Certificate (for presentation during the Grand Opening Service)
[_] Bibles: _____pcs. (to be granted to core group members)
[_] Child Dedication Certificates
[_] Insurance Claim Forms (if needed)
[_] FD Report for SOS Director, 2 cps
[_] FD Report for PW, 2 cps
[_] Consolidation Report Forms for PW, 2 cps

TEAM SCRIBE’S SUPPLIES CHECKLIST
SUPPLIES/FORMS FOR FIELD WORK

[_] Individual Progress Rep.Frms:____cps
[_] Spiritual Needs Survey Forms:____cps
[_] Evangelistic Tracts
[_] Discipleship Tracts: Now That I Am a Christian
[_] Congregate Meetings Invitation Cards
[_] Congregate Song Sheets
[_] Job Order Sheets (for FD's use)
[_] Others:______________________________

FOR POSTING ON BULLETIN BOARD
[_] Blank Sheets (4sheets/set): Summary of Converts' Progress - 10 sets, 2/squad

OFFICE SUPPLIES AND ACCESSORIES:
[_] Stapler & Staple wire
[_] Pentel Pens
[_] Scissors
[_] Masking/Packing Tape
[_] Thumb Tacks
[_] Notebook (for Diary)
[_] Film (for use of Documentation OIC)
[_] First Aid Kit
[_] Basic Medicines
[_] Others:_________________________________